Only primary contacts and positions with full access over Events can create events within an organization. If you do not have the proper permissions, you'll want to talk to your primary contact or your site administrators in order to request the required access.

From within your organization's Action Center, go to Events in the organization tool menu.

org_events.png

Click on Create Event in the upper right corner. Enter an event title, theme, description, start and end time, and location into their respective boxes. You can also identify if the event will be co-hosted with other organizations (if this option has been enabled for your campus). Required fields are marked by the red asterisk at their start.

Create_an_Event.png

When adding a location and time, you can add up to 18 different times/locations within one event. You can also choose whether to include a helpful map, courtesy of Google Maps, to your event details page. You can see what the UI will look like for each below. If you wish to reserve a location, view our article to learn more about reserving space. Your next couple of options are about event visibility and are outlined below.

 

Map: Yes

Map: No

Option Description
Anyone in the World Visible to everyone.
Students and Staff Only visible to logged in users to your campus site.
Organization Members Only visible to the members of the organization associated with the event.
People invited by Host Only visible to those who were invited to the event.

Select the appropriate Category from the drop-down menu, if applicable. Next, choose who is able to RSVP, and the perks (special benefits for your attendees) available at your event using their respective drop-down menus. 

Event_Details.png

Finally, fill out any additional information required by your institution, and click Next. You can now choose to add an image to your event by clicking Choose File and adding an image that you feel will draw attention to your event. We recommend a photo that is 1024px by 600px or larger, under 10MB, and of one of the mentioned formats (JPG, JPEG, GIF, or PNG). The image will run through an image re-sizer, so the larger - the better! If you choose not to upload a photo, a default photo will be chosen for you based on the theme of your event.

event_image.png

When you're ready, advance using Next or Skip. Your campus may require each event submission to provide certain information. You will be prompted at this time to complete this information. Fill out the rest of the form and submit for campus administrative approval.

 

Have more questions? Submit a request