Organization Types allow you to classify your organizations based on how you want them to behave. Different from organization categories, organization types allow for more administrative control, including the ability to add restrictions to tools, assign specific position templates, or customize the re-registration process. Some examples of organization types include Recognized Organizations, Departments, and Residence Halls.
To create new organization types, click on the Switchboard and select Manage. From within Action Center, select the Administrative Branch you wish to create types in. Once you're on the landing for your organization within Action Center, click on the Org Tool Drawer icon in the upper left next to the branch name, and select Organization Types from the Branch Tools section.
Here you can view a list of your current types. You will see a few created by default to get you started. Click Create Organization Type to start the process of creating new types. First, enter the name of the type and a brief, optional description. Then, make your way through the following details, indicating True or False for each of the settings based on the needs of that type. These settings can be adjusted at a later date if needed. If any item is left as “Not Set,” it will default to the settings put in place during your initial community configuration. Descriptions for each of the settings are as follows:
|Auto-approve Involvement Requests||When users submit past involvement requests regarding organizations of this type, they will be automatically approved.|
|Hide Organization Site||The site can only be accessed through CollegiateLink. If a public user goes to the site's URL, it will not be accessible.|
|Show in Public Organization Directory||Allows organization in this type to display in the main organizations listing for all users.|
|Allow documents to be upload||Allows organizations of this type to use the Documents tool.|
|Show Documents To Public||When this setting is checked, the Documents tab will show to public users. Note that the documents within the tool will still need to be marked as Public in order for individual content to be viewable by public users.|
|Use Events||Allows organizations in this type to create events.|
|Auto Approve Events||All events created by organizations of this type will be automatically approved without any review process.|
|Allow Option to Enable Self-Reported Attendance on Events||Allows users to self-report attendance for events created by organizations of this type.|
|Use Elections||Allows organizations in this type to use the organization-based Elections tool.|
|Use Finance||Allows organizations in this type to access the finance features, such as viewing their account balance.|
|Use Finance Requests||Allows organizations in this type to submit finance requests.|
|Use Funding Requests||Allows organizations in this type to submit funding requests.|
|Use Purchase Requests||Allows organizations in this type to submit purchase requests.|
|Use Forms||Allows organizations in this type to create their own organization Forms.|
|Use Members and Positions||Allows the Roster tool to be utilized, including allowing users to be members and hold Positions in organizations of this type.|
|Allows any user to join||Allows any user to join organizations in this type without an approval process.
Show Members to Logged in Users by Default: If checked, by default, organization members will be visible to logged-in users unless the user elects not to be shown on the public roster within their privacy settings.
|Show Officers to Logged in Users by Default||If checked, by default, officers will be visible to logged-in users unless the user elects not to be shown above the public roster within their privacy settings.|
Show membership list section of roster page to the public
|If checked, by default, the roster page will be visible to the public unless users have elected within their privacy settings not to be shown to the public.|
|Show officer list section of roster page to the public||If checked, by default, the officer section of the roster will be visible to the public unless officers elect not to be shown on the public roster within their privacy settings.|
|Use Outcomes||Allows Outcomes to be associated with organizations in this type.|
|Use Service Hours||Allows users to utilize the Service Hours tool in their organizations.|
|Use Photo Albums||Allows photo galleries to be uploaded to organizations in this type.|
|Registration||Assign a specific re-registration to organizations of this type. This will overwrite a registration process identified for all existing organizations. Click here for more information.|
Click Create to create your organization type. Then, to manage additional details about your organization type, click on its name from your list of organization types. This will take you back to the general Properties tab with all of the information you just entered. You're provided some additional tabs that allow you to further customize the organizaton type. Continue reading for more information about the capabilities within these separate tabs.
Click on Position Templates to manage which Position Templates will be available for organizations of this type. Read more about this process here.
If you ever need to update the registration process for an organization, you can do so here on the Registration tab. Read about assigning registrations to organizations here.
The Organizations tab will show you a full list of the organizations currently assigned to this type.