When a student submits an event request for their organization, these requests must be reviewed and approved. Any user who is a full community administrator or has full access to the Events tool for the community can make the final decisions on event submissions. As an event approver, you can see these requests and take action on them by navigating to your Action Center.

AC.png

View event submissions

Once you are in the Action Center, scroll down to the Event Requests section. Here you will see every event for which you have been marked as a reviewer.

review1.png

Click on "View All" to see a full list of event submissions that you have the ability to approve or deny. From this screen, you can filter between events you need to review, events you have the ability to approve/deny, or both, as shown below.

submissions.png

Clicking on a submission allows you to review its details. On the left hand side, you will see the event submission, and on the right hand side, you will see feedback from any reviewers in the process for that submission. You can leave a comment in the Discussion section. These comments are visible to reviewers, administrators, the submitter, and any student who has access to manage events within that specific organization. 

events_discussion.png

Make your decision and leave a optional custom comment to be sent to the submitter. You can Approve or Deny the event submission at any time. Final approval is not contingent on the responses from the reviewers. Simply click Approve or Deny to make your decision.

approve_or_deny.png

From your Admin view

From the event list in Admin, you can perform several additional actions, listed below:

Managing Event Reviewers

From the Admin view, you can adjust the reviewers requested for a particular submission. From the Event List in the Events dropdown, select the submission and click the Manage button within the Reviewers panel. From this page, you can search through the available users and click the green "+" sign to add them as a reviewer. To remove a user, click the red "X" icon to the right of their line.

 

Once all Reviewers have been added, check the box to the right of each individual you’d like to notify of their role, or click Select All in the lower left corner to check all users, then click Notify Selected to send them a a notification.

Edit event submissions

An event must be in "In Progress", "Approved", or "Denied" status in order to have any edits made to the event details or any form information. If you have small edits to make to the event details during the review process, we recommend that you Approve the event and then through the Admin view, make the edits to the Event details by clicking on the name of the event in the event list. You can also go to the event in the submitting organization's Action Center and submit a "change request," which will be automatically approved when submitted by an administrator. You can also choose to Deny the event request and send a message to the submitter with the information you would like changed before resubmitting.

Cancelling an event

If you need to cancel an event for one reason or another, this can be done from the Event List area as well. Simply locate the event(s) you’d like to remove in the list by scrolling through the list of all events. Click the "X" icon to the far right of the event. You will have the ability to comment on the reason for cancellation, as a message is sent to all who RSVPd to the event before confirming that you wish to cancel the event.

cancel_event.png

Have more questions? Submit a request