The Events tool allows you to manage your organization's events from one central location. This walkthrough will provide you with the information you need to know to successfully manage your organizations events.
For all users, the Events list displays the upcoming events going on in your organization. You can view any upcoming events by going to the public-facing page for your organization.
Officers or users with access to manage the events tool have an additional set of tools when it comes to managing events. These include the ability to create events, manage event attendance, and invite users to events. Continue reading for information of these features!
Creating an event
To create an event, go to the Action Center for your organization and select the Events tool.
Look for the +Create Event button at the top of the page. Remember, you will only see this option if you have full management access over events. Click here for an in-depth walkthrough of the event creation process.
Managing your organization's events
From your event list in Action Center, you'll be provided a list of all of the events you have going on, and you can filter by those that are approved vs those that have been cancelled, as well as those that are current or upcoming, those that are past, or by all events. Click on the name of an event to manage it further.
|View Submissions||You can view the event request submission(s) for this particular event here. If you ever need to return to the submission to view comments left by other officers of your organization during the event request process, you can do so here.|
|View Certificate||The event certificate is a verified document letting others on campus know that your event has been officially approved. Read more about the event certificate here.|
|Manage Invitations||As an event manager, you can manage who has been invited to your event and view additional information about RSVPs. When you click "Manage Invitations," you will see a list of all the users who have been invited to your event. To invite more people to attend, click +Invite People. Read more about the different ways you can invite people to your event here.|
|Track Attendance||You also have the ability to assign participation to users for your events. Clicking on "Track Attendance" will show you an overview of your attendance for the event, including how many have been marked as attended, absent, and excused, and how many users were invited. Read more in-depth about participation tracking here.|
|Change Details||If you need to update information about your event, like changing the date or location, you can do so by clicking "Change Details." This will walk you back through your event request process and allow you to make any changes as necessary. These changes will be resubmitted to your campus administrators to oversee and approve.|
|Cancel Event||If you no longer plan to host this event, "Cancel Event" allows you to send a message to all users who are involved in the event, including invitees. The event will remain on your page but will be listed as cancelled.|
Managing events as a branch administrator
As a branch administrator, you can access a list of all of the events taking place in organizations that fall underneath your branch. To view this full list of events, open up the organization tool drawer in the Action Center for your branch and look for Events List under the Branch Tools.
From this screen, you will see a list of all events across your branch. Search for one by name, or filter by event date or theme. Clicking the name of the event will take you to the management tools for that individual event. You can also click the arrow icon to the far right of the event to visit the event's Explore page.